Tag Archives: MailArchiver

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FrugalBrothers Software, Inc. featured in GFI Software Case Study

Recently I had the opportunity to participate in a GFI case study for the popular GFI FaxMaker software. Last Tuesday March 10th 2015, a video production company visited me in my home office to record the case study. They carried with them a ton of lighting and state of the art video gear.

For those of you unfamiliar with the term “case study” here is the best way to explain it. A case study is an examination of how a customer uses a product, and how the product benefits their business, and or improves their business processes.
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‘Because [they’re] happy’… or, maybe not. How can you tell?

MailArchiverHappy_SQCan you tell if your employees are happy?

With stress costing the US industry an estimated $300 billion a year in sick days, accidents and associated costs, it might be time to measure your employee happiness. Impossible! No, it isn’t.

GFI MailArchiver’s email management system can monitor your company’s mood. How does it do that? Watch our short video and discover how you can too!

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Safeguarding your emails and files with GFI MailArchiver 2014

Safeguarding email is a must in today’s litigious society J003-Content-MailArchiver2014-300x300and archiving is the only way a company can do so effectively and securely. A new survey by GFI Software shows that more than half of respondents reported using their inbox as a document storage device and that external cloud-based storage alternatives are also posing a risk.

A new version of GFI MailArchiver is available today and we asked its product manager, Ian Bugeja, to tell us how GFI’s award-winning solution can help companies combat this problem.

Q: What’s the big news with GFI MailArchiver 2014?

Files. File archiving to be more precise. In earlier versions we had introduced a feature whereby users could manually archive files. Our customers loved this function and the recent increase in cloud-based storage services has only highlighted the importance of file archiving within the organization. That is what we have set out to address with the latest version of GFI MailArchiver. Road warriors are constantly using and saving files wherever it is convenient for them and the company often has no clue where these files are stored. We introduced new features that eliminate the need for employees to use public cloud-based services for document storage and this is done automatically for them.
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What’s New in GFI MailArchiver® 2013 R2

By: Christina Goggi

GFI MailArchiver archives more thanMAR-Team2-300x159 just your email. Following last year’s addition of simple file archiving, the GFI MailArchiver team is introducing archiving of calendar items and meeting requests. Product manager Ian Bugeja tells us a bit more about the latest features.

Ian, why calendar archiving?

Everybody uses the Calendar feature to schedule and arrange meetings and their diary for the day. In many companies, meetings are set and scheduled using meeting requests, and these are basically emails too. So the only logical location to store similar items for future reference is the archive. GFI MailArchiver is a powerful email archiving solution and calendar archiving is something our customers asked for… so here we are.
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GFI MailArchiver

Analyzing Email Communications Part 1

Written by: Christina Goggi

When it comes to corporate email, IT administrators have Email-Communications-300x300quite a challenge. They need to find the right balance between protecting employee privacy and monitoring electronic communications for signs of bad behavior. Likewise, employees have to respect the company’s rules for communicating, and use good judgment when sending and receiving emails. This can all be quite tricky – especially for companies with many employees – since IT administrators can’t read every email.

GFI MailArchiver® features MailInsights®, a set of business intelligence reports that can help you make sense off all those emails without having to analyze every one of them. MailInsights enables authorized personnel to monitor employee email for inappropriate behavior or wasted time during work hours. A lot can be extracted from emails. After all, much of today’s communication is done via email. Furthermore, lack of a proper email archiving solution can place unnecessary stress on your email infrastructure and possibly expose your company to legal problems.

MailInsights reports can be generated on a schedule, with each report sent to your inbox as a PDF attachment. It is possible to define the frequency with which you want these reports to be sent (e.g., daily, weekly or monthly). All of these reports start with a short summary to clearly identify the top drivers, and most have a chart to illustrate the data within it. There is also a comprehensive table with all the details of the report.

Now that you have this basic understanding of the MailInsights reporting tool, let’s dive in with the first of three brief but informative blog posts. The remainder of this first post explains how GFI MailInsights gives you greater visibility into the high volume of emails that your company sends and receives.

Understanding who an employee emails is extremely important. This can be achieved with the communication flow report, which displays a chart that easily identifies the key people a user communicates with.

Below is an example of the chart. The node in the middle is the employee (“Melissa King”) whose email habits are being analyzed. The nodes in blue along the perimeter represent King’s top communication points. The thickness of the node connectors indicates the number of emails sent and received.

Communication Flow Chart

Communication Flow Chart

With this chart, we clearly see King’s top communication points, and whether they are third parties, personal email addresses of the employee or internal recipients within the company. This insight is valuable. Let’s say King resigns from the company. With this reporting tool, it’s easy to identify who she was doing business with in the past few months – ensuring the company can move on in her absence.

 

Five essential tips to ensure corporate email compliance

The world of email compliance is a complicated one. Not only do you have to cope with an alphabet soup of acronyms describing regulatory bodies, you also have to decipher reams of compliance requirements for your industry. In an effort to ease that burden, we have put together this quick guide on how to help your organization. While email compliance is far too complicated to cover in a short presentation, the tips included here are useful in handling that responsibility.

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Email Archiving Doesn’t Have to be a DIY Project

The “do it yourself” craze is big, and there’s a good email-not-DIY-300x243reason for that. You can learn a lot, save money, and ensure that things get done your way. But there’s a down side, as well. The success (or not) of DIY depends on both the nature of the project itself and on the person(s) doing it. While DIY might be a great choice for minor home improvement projects such as putting up wallpaper or laying tile, it can turn into a disaster – or even turn deadly – when amateurs decide to tackle electrical work or knock down structural walls. And painting a mural on your wall might turn out great for a do-it-yourselfer with some artistic talent, whereas it might not end up so well for someone who has never had an aptitude for art.
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Survey: 81% of U.S. Employees Check their Work Mail outside Work Hours

GFI Software™ report reveals employees regularly read email during weddings, funerals and other family events

The conventional, 9 a.m. to 5 p.m., five-day work week is aEmployee-Checks-Work-Mail-from-home thing of the past for the overwhelming majority of workers at small to mid-sized businesses, according to a new survey on work-related email habits. Due to the widespread availability and use of smartphones and tablets, email is more accessible than ever and, as a result, it has become deeply embedded in the daily workplace and personal lives of most employees. The independent, blind survey of 503 employees in workplaces in the U.S. was conducted by Opinion Matters on behalf of GFI Software. The results highlight employee habits around email usage, including response frequency during the workday as well as after hours.

The new 24/7 paradigm

  • Based on the reported email habits of survey respondents, the line between work and home life has become blurred. More than three-quarters of respondents (81%) said they check their work email on weekends, 55% check email after 11 p.m. and 59% keep on top of their work email while on vacation.
  • Outside of regular work hours, more than six in 10 (64%) check email at least once a day. 12% of employees said they check work email in real time beyond the standard workday.
  • One in 10 respondents admitted to checking work email at a child’s school event, 9% at a wedding, and 6% at a funeral. An additional 6% said they logged into their work email while they or their spouse was in labor.
  • On the flip side, nearly one-third (30%) of employees also said they send personal emails from their work account.

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What’s New in GFI MailArchiver® 2013

Ian Bugeja, Product Manager for GFI Ian-B2-300x184MailArchiver, talks about today’s release and what’s new in GFI MailArchiver.

Q: How do you feel about this new release?

I am very excited about this release. We have introduced some major requested features, particularly the role-based access. Now admins can give rights to the various GFI MailArchiver features based on the user’s responsibilities in the organization.
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